When Do W-2 Forms Get Sent Out?

by Angie Mohr ; Updated January 06, 2018
An employer is required to send Form W-2 to all employees after the end of the year.

If you worked for an employer during the year, your W-2 form is vital for doing your taxes, as it contains details on your gross earnings, federal and state taxes withheld during the year, and 401k and other deductions. By law, all employers are required to provide this form to their employees, even if the employer is no longer in business. If you don't get your form, you can usually get a copy from your employer, but if you don't you may have to contact the IRS. Of course, you still have to file your taxes with the IRS with or without that form.

Employer's Deadline

Employers are required by the IRS to either hand-deliver or mail Form W-2 to all current and former employees by January 31st of the following year. This does not mean that you will necessarily receive it by the 31st. The employer just has to get it into the mail by then. This deadline allows employees ample time to prepare their personal income tax returns. Even employers who have gone out of business must still prepare the forms but may choose to distribute them earlier in the year.

Getting a Form W-2

If you have not received a copy of your Form W-2 by February 15th, the first step to tracking it down is to speak with your employer. Find out if they were handed out or mailed and on what date. Ask your employer for a duplicate copy. If you are not able to contact a former employer or it refuses to issue you a Form W-2, contact the IRS after February 15th with as much information as you have about the employer, including operating and legal name, EIN and address. Provide them with as much information as you can from your pay stubs, such as total gross wages and taxes withheld. If you get close to the tax deadline and still have not received your W-2, use Form 4852, Substitute for Form W-2 and fill out all of the information from your pay stubs.

Video of the Day

Brought to you by


Related pages


example of motivational letter for bursary applicationwhat does ledger balance mean on an atm receipthow do you calculate roi in real estatedeferred tax on intangible assetsathletic scholarships vs academic scholarshipssolvency vs liquidity18k vs 14khope education tax creditcredit card demagnetized by cell phonescholarships for 8th graderswire transfer vs electronic funds transfer14k gold grillaccounting for deferred renthow to calculate earning per sharebeneficiary filing form 1040probate statute of limitationsusaa dental plansdebt assumption agreementstock certificate legendpharmacy ncpdp lookupticket scalping illegalcapital gain reinvestmentafter tax cost of debt bond calculatorcolleges with full ride scholarshipsuser manual on how to withdraw money from atmassisted living for single motherswhat is unearned income in accountingfind 401k in my namewhat does fica stand forchase cash deposit policytrade receivable turnoverhow long does it take to repossess a carillinois state tax lienga ebt balance numberdoug cliggottself directed brokerage accounthomemade coin sorterytm calculator onlinewhat is the longest mortgage termmonthly roi calculatorcoin dealer database us mintinvesting in penny sharescompass ga gov statusstatute of limitation in floridagrant for braceshow to deposit money in atm without cardcomputershare walmart stockhow to become financially independent from parentsbarbri costmichigan home heating credit instructionshardship letter credit cardhow to use last pay stub as w2gross paycheck amountannuity with death benefit optionindiana rental lawselectronic funds transfer vs wirebmv bill of salewhat is an owner financed homealimony and palimonypay ameren bill onlineveterans furniture donationtenant by entiretypanama public recordsdebt capitalization ratiofha home inspectorwhat is the difference between 401k and roth 401 kindenture bondfinding a benefactorabbreviation of tlcbaby phat rush card applicationlegal mileage reimbursementtaxable income computationquit claim deed form ncsalvaged title car valuelost food stamp card floridaus constitution article 1 section 8 clause 3cancellation of a lease agreementfascia and soffit materialsoverpaying tax

Charges for a Duplicate

Occasionally, an employer will charge a nominal amount to issue a duplicate W-2 if an employee has lost or misplaced the original. This is perfectly legal and compensates the employer for the trouble of producing a copy. It also puts the onus on the employee to take care of the form. However, if your employer wants to charge you a large sum of money for the W-2, and you are certain that you did not receive an original, call the IRS to report the situation.

Errors on W-2s

If you review your Form W-2 and find an error when you compare it to your pay stubs or other records, bring the error to the attention of your employer immediately. Make a manual correction on your copy of the W-2 and give that to the employer. It must file a W-2c, Corrected Wage and Tax Statement, with the SSA and the IRS. You cannot simply file what you think the numbers should be if the employer does not provide you with a corrected copy. If the employer refuses to correct the information, call the IRS after February 15th to report the situation.

References

About the Author

Angie Mohr is a syndicated finance columnist who has been writing professionally since 1987. She is the author of the bestselling "Numbers 101 for Small Business" books and "Piggy Banks to Paychecks: Helping Kids Understand the Value of a Dollar." She is a chartered accountant, certified management accountant and certified public accountant with a Bachelor of Arts in economics from Wilfrid Laurier University.

Photo Credits

  • tax forms image by Chad McDermott from
Cite this Article | raiffeisen-cards.ru A tool to create a citation to reference this article Cite this Article

Related pages


example of motivational letter for bursary applicationwhat does ledger balance mean on an atm receipthow do you calculate roi in real estatedeferred tax on intangible assetsathletic scholarships vs academic scholarshipssolvency vs liquidity18k vs 14khope education tax creditcredit card demagnetized by cell phonescholarships for 8th graderswire transfer vs electronic funds transfer14k gold grillaccounting for deferred renthow to calculate earning per sharebeneficiary filing form 1040probate statute of limitationsusaa dental plansdebt assumption agreementstock certificate legendpharmacy ncpdp lookupticket scalping illegalcapital gain reinvestmentafter tax cost of debt bond calculatorcolleges with full ride scholarshipsuser manual on how to withdraw money from atmassisted living for single motherswhat is unearned income in accountingfind 401k in my namewhat does fica stand forchase cash deposit policytrade receivable turnoverhow long does it take to repossess a carillinois state tax lienga ebt balance numberdoug cliggottself directed brokerage accounthomemade coin sorterytm calculator onlinewhat is the longest mortgage termmonthly roi calculatorcoin dealer database us mintinvesting in penny sharescompass ga gov statusstatute of limitation in floridagrant for braceshow to deposit money in atm without cardcomputershare walmart stockhow to become financially independent from parentsbarbri costmichigan home heating credit instructionshardship letter credit cardhow to use last pay stub as w2gross paycheck amountannuity with death benefit optionindiana rental lawselectronic funds transfer vs wirebmv bill of salewhat is an owner financed homealimony and palimonypay ameren bill onlineveterans furniture donationtenant by entiretypanama public recordsdebt capitalization ratiofha home inspectorwhat is the difference between 401k and roth 401 kindenture bondfinding a benefactorabbreviation of tlcbaby phat rush card applicationlegal mileage reimbursementtaxable income computationquit claim deed form ncsalvaged title car valuelost food stamp card floridaus constitution article 1 section 8 clause 3cancellation of a lease agreementfascia and soffit materialsoverpaying tax

Related pages


example of motivational letter for bursary applicationwhat does ledger balance mean on an atm receipthow do you calculate roi in real estatedeferred tax on intangible assetsathletic scholarships vs academic scholarshipssolvency vs liquidity18k vs 14khope education tax creditcredit card demagnetized by cell phonescholarships for 8th graderswire transfer vs electronic funds transfer14k gold grillaccounting for deferred renthow to calculate earning per sharebeneficiary filing form 1040probate statute of limitationsusaa dental plansdebt assumption agreementstock certificate legendpharmacy ncpdp lookupticket scalping illegalcapital gain reinvestmentafter tax cost of debt bond calculatorcolleges with full ride scholarshipsuser manual on how to withdraw money from atmassisted living for single motherswhat is unearned income in accountingfind 401k in my namewhat does fica stand forchase cash deposit policytrade receivable turnoverhow long does it take to repossess a carillinois state tax lienga ebt balance numberdoug cliggottself directed brokerage accounthomemade coin sorterytm calculator onlinewhat is the longest mortgage termmonthly roi calculatorcoin dealer database us mintinvesting in penny sharescompass ga gov statusstatute of limitation in floridagrant for braceshow to deposit money in atm without cardcomputershare walmart stockhow to become financially independent from parentsbarbri costmichigan home heating credit instructionshardship letter credit cardhow to use last pay stub as w2gross paycheck amountannuity with death benefit optionindiana rental lawselectronic funds transfer vs wirebmv bill of salewhat is an owner financed homealimony and palimonypay ameren bill onlineveterans furniture donationtenant by entiretypanama public recordsdebt capitalization ratiofha home inspectorwhat is the difference between 401k and roth 401 kindenture bondfinding a benefactorabbreviation of tlcbaby phat rush card applicationlegal mileage reimbursementtaxable income computationquit claim deed form ncsalvaged title car valuelost food stamp card floridaus constitution article 1 section 8 clause 3cancellation of a lease agreementfascia and soffit materialsoverpaying tax
"].join(""));l.close()}catch(m){b.src=a+'d.write("'+loaderHtml().replace(/"/g,String.fromCharCode(92)+'"')+'");d.close();'}b.contentWindow.config=k;b.contentWindow.SCRIPT_ID=g},0)}}}(); window.usabilla.load("w.usabilla.com", "4a73c8c43a12"); /*]]>{/literal}*/